2019 July SHP Admin Guidelines

 

DFS ADMIN GUIDELINES

Ground Addresses:
2019 July SHP Location Addresses
Mon July 1: Brunswick- Gillon Oval, Hope St
Tues July 2: East Burwood- East Burwood Reserve, Burwood Highway
Tues July 2: Bulleen- Bulleen Park, Bulleen Road
Wed July 3: Frankston- Baxter Park Main Oval, Frankston-Flinders Rd
Wed July 3: Craigieburn- DS Aitken Reserve, Craigieburn Road
Thurs July 4: Caulfield- Koornang Park, Munro Avenue Carnegie
Thurs July 4: Heidelberg- Beverley Rd Oval, Beverley Rd (Home of Banyule FC)
Fri July 5: Yarrambat- War Memorial Park, Ironbark Rd
Fri July 5: The Basin- Batterham Reserve, Miller Rd
Fri July 5: Tullamarine- Leo Dineen Reserve, Spring st
Mon July 8: Officer- Heatherbrae Rec Reserve, Bellerive Ave
Mon July 8: Werribee- Soldiers Reserve, Duncans Road
Tues July 9: Box Hill- Elgar Park, Elgar Road Mont Albert North
Tues July 9: Mckinnon- Mckinnon Reserve, Tucker Road
Wed July 10: Moonee Ponds, Maribyrnong Park, The Boulevard
Wed July 10: Warrandyte- Warrandyte Football Club, Taroona Avenue
Thurs July 11: Point Cook- Saltwater Reserve, Saltwater Promenade
Thurs July 11: Fitzroy- TBC
Fri July 12: Mernda- Waterview Recreation Reserve, Waterview Drive
Fri July 12: Camberwell- Lynden Park, Highfield Road
DFS Development Officer Beau will be your point of contact on the day: 
m: 0424902544
e: development@dynamicfootyskills.com.au

DFS Head Coach- The Head coach along with their contact details will be emailed to you by Michael or Adrian in the days leading up to the program
 
DFS ADMIN ROLE ON THE DAY/CHECKLIST:

  • 8.15AM arrive at the ground
  • Identify registration set up area 
  • Identify where toilets are – open/closed? – report to Head Coach
  • Any safety issues around area? – report to Head Coach
  • Identify where bags are to be kept – changeroom, verandah – confirm with Head Coach
  • Set up Rego – Sportsbiz App open and also have a paper copy
  • DFS Coaches will have the first aid equipment. Please liaise with them for this 
  • Meet and Greet – Smile, hello to parents and ask player for surname, sign in, make reference to medical condition if on sheet, instruct where bags are kept, answer any queries.
  • No Cash Payments are to be made on the day, take note who hasn’t paid and notify via a text message to Beau with Parent name, Number and Email
    • FAQ –
      • Parents do not need to stay
      • Welcome to come back early if you wish
      • Finish will be 3pm Sha1rp
      • Players will need to sign out with DFS Admin Staff once parent has arrived
      • Friends can be kept together- Any requests mention to Head Coach
    • 9.15 am Player Arrival Registrations are closed– Text Beau confirming Rego’s are closed Secure laptop in a safe place
    • Mingle with players/coaches for Photos
    • Any players that need the toilet, accompany them and wait outside for them
    • 10.15am observe players during break making sure they stay as a group
    • 10.30am individual player photos to be taken. Upload onto the folder below
    • Check/fill drink bottles
    • Mingle with players/coaches
    • Any medical problems during the day: eg blood nose- note on the registration page
    • Basic First aid can be found on the links below
    • Sign players out between 2.55pm – 3.00pm on the ground prior to parents picking them up. Text Beau once the final player has been collected
    • Wait until the very last player has been picked up and text Beau before you leave
    • Admin staff not to take equipment, this is up to the coaches to leave with

 
PROGRAM RUNNING SHEET:        

  • 8.30am parents will begin to arrive
  • 9.00am program begins
  • 10.15am recess break (15mins)
  • 12.00pm lunch break (30mins)
  • 1.30pm break (15mins)
  • 2.55pm sign out on oval         
  • 3pm finish

 
REGISTRATION PAGE ROLE CALL LINK:
Will be emailed to you the day before the program by the DFS Directors of Coaching

  • Access the sportsbiz app and tick attendance box for players that have arrived.
  • Also have a hard copy version (you may want to complete this as players arrive and then enter into sportsbiz before 10am.
  • When players leave at 3pm, tick their name on the sign out sheet. The sign out doesn’t have to be uploaded to sportsbiz, just the attendance

 
DROPBOX PAGE LINK (PHOTOS):
CLICK HERE

  • The link above is where you will upload the photos taken on the day. Ideally these are uploaded no later than the conclusion of the lunchtime break.
  • The link to photos that we are looking for can be found HERE

 
FIRST AID HELPFUL HINTS:
We are confident that you and the Head Coach will be able to successfully deal with any injuries or medical problems that may occur on the day. It is important that you do consult with the Head Coach with any medical injuries. In the past, limited instances of this has occurred however we do still need to be prepared. Normally we have the odd blood nose, or strained finger, nothing major, but below are some links you can use should you need further advice:
Gen First Aid- CLICK HERE
Asthma Related
CLICK HERE
Nose Bleed- CLICK HERE

 
Thanks again for committing to the Administration role with DFS at the July School Holiday Program and we hope you enjoy the day. Quick reminder that anything you require, Beau (0424 902 544) is your point of contact.
Regards
DFS TEAM